Key Responsibilities

These are typical responsibilities you’d expect in such a role:

1. Diary / Calendar Management

   • Schedule, adjust, and manage the Chairman’s business and private calendar.

   • Balance meetings, travel, personal appointments.

   • Ensure minimal conflicts; plan ahead.

2. Travel & Logistics Coordination

   • Organize complex travel (flights, hotels, visa, transport).

   • Handle both business and private travel needs.

   • Prepare itineraries and ensure smooth transitions.

3. Communication Management

   • Screen incoming calls, emails, messages.

     • – Draft replies or responses as needed.

     • – Act as gatekeeper / buffer.

     • – Coordinate with internal and external stakeholders.

4. Meeting & Event Support

   • Prepare agendas, briefing notes, presentations.

     • – Take notes or minutes in meetings.

     • – Follow up on action points.

     • – Occasionally organize corporate events, executive dinners, etc.

5. Personal Assistance

   • Assist with private or personal tasks (within acceptable scope): appointments, managing personal errands etc., as required.

6. Administrative & Operational Support

   • Maintain files, documents (both digital and paper).

     • – Handle correspondence.

     • – Budget/expense tracking for executive office.

     • – Assist in preparing reports or summaries for strategy/business development as needed.

7. Travel Related Duties across GCC

   • Be ready and available for travel within GCC for business trips.

     • – Handle’s Chairman’s schedule across countries, ensure smooth travel transitions with appropriate preparation (visas, hosts, accommodation etc.).

8. Business Development / Analytical Support (if required)

   • Assist with business development tasks: research, preparing analyses or dashboards.

     • – May support in basic strategy work or market intelligence.

9. Confidentiality & Representation

   • Maintain strict confidentiality.

     • – Represent the Chairman’s office professionally in all interactions.